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5 Rules to follow when managing Remote teams


Are you a manager struggling with managing a remote team? We are happy to help!

The future workplace is evolving, and the gig economy seems to be exponentially growing over the years. Work-life balance is of immense interest among employees in organizations, thus influencing retention rates. With preferences shifting towards flexible working hours, remote teams are becoming a significant part of our workforce.

Working remotely is relatively a new trend spreading across industries; It gives companies a chance to work with the best talent across the globe. However, while remote work provides ample benefits to employers and employees, there are also tons of challenges.  For example, gaps in communication might frequently occur, more distractions, scheduling and managing time.

Sometimes, remote employees struggle to understand the project approach and often companies are concerned about creating a corporate culture, that too, remotely.

According to Owl Lab survey, employees who work from home at least once a month are 24% more likely to feel happy and productive at work than their desk-bound colleagues and companies that allow remote work see 25% less turnover than those who don’t.

But how can you manage remote teams?

Let’s explore these 5 ways to manage a remote team and lead them to success from afar:

Hire those you trust, trust those you hire!

Yes, sometimes it can be hard to trust someone that you have never seen or met before. But the very idea of working remotely is built on trust, you can’t make it work unless you trust the person on the other end of the line.

Remote employees can bring a lot of benefits to the companies along with quality work. So remote employers should reciprocate with trusting, and a patient attitude towards their employees. On the flip side, they get to trust you.

We know, worrying about getting something done, is only natural but micromanaging and not trusting your employees to work independently is out of the question.

As a supervisor, it is your job to understand how to best manage your remote employees without undermining their autonomy and ownership over their work. Let them be accountable, let them think and work independently.

Empower them.  

What we are trying to say is; Trust the people you hire and then get ready for the fireworks!

Woman and Man shaking hands

Have ‘water-cooler’ communication chat-rooms

Again, as a supervisor, you need to be extremely good at communicating and understanding what’s happening within your remote team. Strong, effective communication is the key to success, and it is crucial for managing teams.

Coordinating and communicating the strategy with remote teams can be challenging. If not addressed properly, this communication gap can give rise to many unforeseen problems and in return, the progress may suffer. So it’s important you chat frequently.

Many companies are adopting live chat software solutions like Slack for internal communication.

So it’s better if you create a central communication ‘water-cooler’ channel for your remote employees where you can exchange ideas, greet each other, give feedback, share stories, in short, build relationships and then see how the communication flows!

Get Organized without losing it!

Getting organized is what’s important for the success of any business. Managing a number of projects on your own and working with teams across the globe can easily mess things up.

That’s why you need to have a proper structure. Set rules and organize data using a Project Management System such as Basecamp and make it available to the rest of the team to follow.

This way, you can see what others are working on, what’s in the pipeline and what’s done and delivered.

Arrange a Weekly Lunch n’ Learn session

Arrange regular meetings with your remote employees to see if all of you are still on the right page. These meetings will not only let you share feedback with your employees but also gives you a chance to say hi, to the people you don’t often get to see.

Moreover, the very idea of having a weekly lunch and learn session gives your remote employees a good chance to learn something new, share fun facts, or talk about their successes and failures.

Go time tracking (No Pun Intended)

One of the most common problems, when leading a team of remote employees is tracking time. If time is poorly managed, there is a good chance that the project may delay.

Because it’s not just about the final delivery, it’s about the quality as well and quality takes time. But the proliferation of tech gadgets and Time Tracking Software is making it easier for businesses to support remote teams.

It’s important to set clear yet achievable objects for your team and track their performance regularly. It will not only help you manage their time better but also they’ll be more productive.

Additionally, it gives them an opportunity to re-evaluate themselves, and analyze their abilities. At the same time, team leads can spot the weaker areas in their team members and suggest improvements. Tools such as Staff Timer App helps companies with trouble-free time tracking of their remote workers.
We know that…

… managing remote teams requires patience, time and effort. As tiring as the whole process may sound for both employer and the employee, but once you streamline a working system, running a remote team becomes effortless and beneficial for the business, altogether.

Do you manage a remote team? Or have you ever managed a remote before? What challenges did you face? Share your tips on how to build and manage a remote team in the comments section below!

Getting Too Comfortable? 5 biggest mistakes new freelancers make


Hey Newbies! Are you working hard to successfully set up your career in the field of freelancing? Then you have come to the right place!

You have probably heard, maybe from your friends, that you should sell your ideas or your skills. Suppose you have a talent, we find  9 out of 10 people telling us ‘hey why don’t you make a living out of it’. Who doesn’t want to be a millionaire? Right!

As good as that sounds, we end up making silly mistakes just for the sake of it. Often it leads newbie freelancers to success but sometimes, straight into the pitfall. There is no denying the fact that mistakes are a part of the learning curve and it makes you enjoy your success even more! You look back and realize that you have come a long way and it feels good, undoubtedly.  

As fancy as ‘freelancing’ may sound, but it is not an easy job, it’s not just about cashing your skills but polishing them as you grow! We have seen many freelancers making a career out of it, but some are not getting the desired results, even when they are working their head off!

Are you one of them? If yes. Learn about the biggest mistakes new freelancers make and how to avoid them. So, let’s get started.

Thinking that Freelancing is ‘Chill’. Uh, No?

The notion is flawed. Freelancing is not ‘chill’. We usually think about it in terms of ‘working from home’. Yes. It is basically that but it doesn’t make it any easier. You have to establish it like any new business by putting in a lot of effort, so taking it lightly means failure. Full-time job or not, you are still responsible for your work more than ever and also, delivering it on time.

Many a time, freelance was considered something you do on the side to make some extra cash. But things don’t work like that anymore. For some, it’s just extra cash but for the rest, freelancing is a career, a 24/7 job. So, it’s not ‘doing nothing’, it’s doing the work you love from anywhere you want.

Charging Random rates, because it feels right?

The dreaded money talks. No one likes it! We get it. But picking a random number because you think it feels right is a no-no. At the beginning of your career, it may be tempting to take what you can get and it may also help you land some gigs but in reality, you are undervaluing your talents.

So, rather than just setting random rates, high or low, have a proper pricing strategy and a structured approach. Now the question is, How much should you charge?  Do some research, ask your peers who are already working in this field, or why don’t you just simply google it.

A piece of advice: charge ethically!

Work will not find you, you find work!

Now, this is one of the most common mistakes, we see new freelancers making often. After landing a few projects and some money in our bank accounts. We tend to take it easy and assume that work will find us since we have built a good reputation. But, no it doesn’t always work that way.

You have to establish your own online presence. It’s crucial that you take some time out and set aside a few hours to actively market yourself in order to secure some clients.

Being too greedy to say ‘NO’

We see money, we go crazy. In short, money drives people insane! But as a new freelancer, you should learn to say, NO and try not to pile up your plate with accepting more than you can handle. You want to challenge yourself, fair enough! But be realistic in your approach and maintain a manageable workload.

In order to save yourself from losing valuable clients, only take projects you think you can do, deliver high-quality work and on-time. Say No, if you can not deliver the expectations, no matter how good it may sound. It will save your potential client sometime. Do less but better and try not to be too greedy about it.

 ‘I got carried away and overspent’

It seems really fancy when you start a new job and get paid for the first time! You have a complete list of things you might wanna buy or do. Maybe it’s a movie you have been planning to go see for some time or want to buy a cardigan you like so much, followed by a long list. It’s easier to get carried away and exceed your usual budget. And it does make sense since you have worked hard for it!

We won’t stop you from doing that, but before you do that. Just have a retirement plan and save a small chunk every month. Freelancing comes with uncertainties. You can never be sure how much you’ll make every month or how many projects will you get. So be sure to have some savings to get you through rainy days.

The bottom line is…

There are many mistakes you will make when you’ll kick start your freelancing career and that’s normal. But you learn from your mistakes, once you do that, you will be off to a good start and more! Good luck.

5 Simple ways you can Empower Employees at the workplace!

Do you know with great leadership comes great responsibility?  Well, of course, you do!

And one of these responsibilities is giving your employees the autonomy to work, to take initiatives and encouraging them to be the best versions of themselves. We admit, being a leader is not easy, but it is your duty to help your employees without constant micromanagement. Looking beyond employee benefits, there’s a lot that the organizations can do to best support their employees at the workplace.

In rather fancier terms, Empower them! By employee empowerment, you are giving them a chance to make certain decisions on their own, giving them a chance to work independently and most of all giving them a chance to learn and grow! Bottom line is, empowering employees can have ginormous benefits not only to the team but to the company as a whole; it improves accountability, job satisfaction and helps you in finding the solution to all your problems, collectively.

Harvard Business Review conducted a meta-analysis of all available field experiments on leaders empowering subordinates – examining the results of 105 studies, which included data from more than 30,000 employees from 30 countries.

Their study showed that empowering leadership can motivate employees and also, fuels workplace creativity. Empowered employees are happy employees and happy employees are more productive.

Are you interested in the empowerment of your employees? Follow these 5 simple tips and transform your work culture:

Must Believe in Your Employees

According to Steve Jobs  – a force behind leading Apple to corporate success:

“It’s not the tools you have faith in–tools are just tools–they work, or they don’t work. It’s the people you have faith in or not.”

Building trust in your workforce is one of the key factors. Successful business relationships are founded on the sacred principles of trust, and respect.

Without this, the ability to overcome challenges and workplace issues is greatly compromised. There are many reasons why you can not afford to not trust your employees. Trust inspires confidence and confidence leads to success, which helps employees to further their own career and growth. It will make employees more inclined towards taking on new challenges and pushing themselves beyond limits to achieve the best, not only for them but for their organization.

In short, believe in your employees and encourage them to do the same, others will follow.

Inspire Creativity

Do you feel that your employees are not creative enough at work? What are you doing wrong? Business creativity starts with employee creativity! Well, that’s a given. There are many reasons why employees lose their creativity for example not enough resources, lack of autonomy, lack of recognition, so on and so forth.  Now, what you can do to stop that?

Start by accepting their ideas and inputs. Make them a part of an active decision making or even goal-setting. At first, they might face difficulty and hesitation while making a decision on behalf of your team but you learn as you live.

Additionally, it’s not just about decision making, its’ also about finding better ways to accomplishing a task and solving problems, rather than using the same age-old techniques. Encourage your employees to bring creative ideas to the table. Not only, will it help empower your employees, it can also open up doors for many new and innovative ideas that might have the power to lead your company to greatness.

Makes sense, right?

A little appreciation can go a long way!

You have to admit, that we all crave appreciation and recognition in one way or the other. Either it’s work, or not, it’s always helpful to receive some applaud.

Have you ever noticed that we human beings have a tendency to repeat behaviors, good or bad? Similarly, positive feedback reinforces a spark in employees. Showing employees the appreciation for their work well done makes it even more likely that they will continue to be creative, and innovative.

It ensures continued high-quality work in the future as well.

Whether it’s a goal they have achieved before time or a report that was presented flawlessly, let them know when they have done a good job! It doesn’t cost anything.

Autonomy, give your Employees Autonomy!

Do not let your employees view their jobs as simply ‘work for pay’, and nothing more, nothing less.

Employee autonomy is crucial for learning. As a leader, yes it is your job to manage your employees, but instead of worrying about the small details, direct your focus on the goals and strategic objectives of each individual team member. Let them exercise choice and take care of the minute details. Rather than micromanaging, communicate the end-result and then help them build on that.

Bonus: Granting autonomy to employees improves workplace retention!

Have an Open-door Policy

Well-defined open door policy is what every workplace should have and need. No, it doesn’t mean it gives employees an opportunity for continuous complaining and nagging, No.

Maintaining an open line of positive communication with your team is an important aspect of running a successful business venture. It leads to higher job satisfaction and shows employees that you care about what they think. In order to truly empower your employees, carefully listen to their opinions and let them know that they are valued. It will enable them to play an active part in your company.

A simple gesture as this can do wonders!

And the list continues…

The success of organizations depends on the success of its’ employees.

Managers need to understand that empowering employees in the workplace is crucial for companies to thrive.    

The bottom line is, empowering employees at the workplace is about accountability and trust. However, if you follow the ways outlined above, you’ll be able to achieve a healthy workplace.

What have you done in your workplace to empower your employees?

5 Reasons why your Employee Engagement may be spiralling down

“Always treat your employees exactly as you want them to treat your best customers.”

— STEPHEN R. COVEY

Do you have a high employee turnover rate?

Are you facing a difficulty in figuring out what to do about it?

If you thought of ‘yes’ to both of these questions, this article is for you.

If you want your employees to stay, you need to give them a reason.

Imagine this:

You hire employees at the rate of 10 per month but lose them at the rate of 12 per month. All new ones leave within the first two weeks, including two of the older employees.

The very next month, you hire 20 employees and the cycle continues.

Disengaged employees cost organisations between $450 and $550 billion annually, according to The Engagement Institute.

This needs to stop and here’s how you can do it.

Before I dive into the reasons for your company’s downward sloping employee engagement rate, I need you to ask yourself these questions:

  1. Do you offer your help to your team?
  2. Do you ask for their advice before taking any major decision?
  3. Have you ever asked your team for guidance on your leadership style?
  4. How far has your team progressed in achieving their goals?

If the answers to one or more of the above questions are negative, don’t panic!

There are many companies that face a difficulty when it comes to retaining their employees.

In fact, according to Globoforce, an estimated 36% of the businesses find employee engagement as a top challenge.  

Over the years, we have gathered enough data from our employees and I bring you these few gems of information that I believe will help your business grow.
Let’s get started!

Conclusion

The gist of the matter is this:

To keep the employee engagement rates stable or always going up, you as a business owner, need to take to care of five major things. 

1. Ignoring causes and criticising effects | Focus on WHY, not the WHAT.
    Figure out why your employees may be underperforming.
    It could be a personal or work-related issue. Try to help them.
2. Dragging and ineffective surveys | Plan out and optimise your feedback process.
    No one likes to spend hours filling out a survey with 100 questions on it.
    Be fair and keep them short and relevant.
3. Focus on actions instead of feelings | Perks are temporary, inner drive is not.
    Giving your employees perks will make them happy temporarily.
    Make sure they are achieving personal and professional goals as well.  
4. Lack of Training and Development | Invest today, reap benefits tomorrow.
    Train your employees. Help them grow with the company.
    Stagnant employee development will greatly hinder the company’s growth.
5. Non-existent or rare employee recognition | Acknowledge employees’ efforts.
    Employees work better when they know they are cared for and appreciated.
    Even a ‘Thank You’ goes a long way.

That’s pretty much it!

Feel free to apply these tips to your business and see the employee engagement rates go up in record time!

Team’s productivity and company’s revenues are bound to see a rise too.

6 efficient ways to conduct remote team meetings with least wasted time

A meeting is an event where minutes are taken and hours wasted.

-James T. Kirk, Captain of the USS Enterprise

Remote team meetings took up a lot of time. They were a necessary nuisance for us.

Be it an oxymoron, the truth of these words resonated with us.
So we decided to do something about it!

Reforming Remote Team Meetings

We came up with a rhythm in which remote team meetings were to be held.
After a lot of testing and re-testing, we gathered ways that helped boost productivity, while allowing the teams to stay on the same page as each other.

I compiled them in an infographic to make them easy to understand.

Conclusion

To sum up, it is safe to say that meetings CAN be a huge waste of time, IF conducted without planning.

They can help your business grow, innovate and flourish, OR result in a major downfall. It is all up to you.

In short, meetings are meant to help your team communicate, stay in line with each other and get to know each other better within a co-working space. This doesn’t mean they have to waste hours of your precious time.

Let me summarise the six ways you can conduct productive and purposeful meetings to stay on the same page with your distributed teams.

  1. Schedule all meetings | Plan your activities accordingly.
  2. Fix a meeting day | Avoid impromptu ‘get togethers’ and work disruptions. 
  3. Daily Briefings or Meet-ups | 5 minutes daily is better than 2 hours weekly.
  4. Set a ‘fun-meeting’ day | Optional & recreational- helps teams interact.
  5. Set up meeting agendas | Know what to talk about. Don’t jump in blindly. 
  6. Track Time for Meetings | Most important! Time is money! 

You can go ahead and apply these ways to your business to see the productivity boost for yourself.

To learn more, check out this excellent guide to conducting remote team meetings.

Boost Productivity With Top 4 Employee Monitoring Tools

Ever been torn between the ultimate choice of Employee Monitoring Tool for boosting productivity?

This article is definitely going to help you out and decide which one is the best tool for you. Some of the primary factors, that we will be looking at for the purpose of this article are:

  • Affordability
  • Features
  • Services
  • Ease of Use

1. Hubstaff

Hubstaff is currently the industry leader in when it comes to remote monitoring, time tracking, invoicing and billing solutions. Founded in 2012, Hubstaff since then has seen an upward growth trend in terms of the services being offered as well as the customer base.

There are a total of 3 pricing plans offered by Hubstaff – Free, Basic and Premium. The Basic Plan starts at $5 per user per month and goes up to $10 per user in the Premium Plan.

Hubstaff is not just a timekeeping software but has expanded its features to become versatile. Also, include online timesheets, employee scheduling, payroll software, and employee monitoring. Followed by productivity measurement, GPS tracking, online invoicing and project budgeting.

They offer a wide range of features, which can be overwhelming for people who just wish to use a few of those many features. Many people have faced issues with their timekeeping functions and how it relates to the payroll system.

2. TimeDoctor

TimeDoctor is one of the leading timekeeping software(s) that helps employees monitor their team’s productivity. It helps them boost the numbers by tracking time and progress. It was established in 2012. Since then has expanded operations to over 23 countries and works fully remotely.

With the pricing of TimeDoctor starting at $5.00 per month per user and going up to $9.99 per user per month, it’s pricing is not very different from Hubstaff.

TimeDoctor offers a number of features like time tracking, screenshots, powerful reporting, billing, off-track reminders and even tracking breaks.
It is yet to add integration with mobile phones, which would really boost the ease of use of the application.

3. StaffTimerApp

Staff Timer Tracking software is an AI-driven time tracking solution that uses artificial intelligence to assist employers with real-time team monitoring. It also offers advanced and intelligent reporting and task assignment via voice clips. Staff Timer Application is a relatively young one into the market but has caught on to the ongoing trends quite quickly.

When it comes to the affordability factor, they offer its basic plan from just £2.99 per month per member and goes up to just £5.00 per month per member. It’s the most inexpensive of all the time tracking solutions in the industry. It’s a perfect fit for freelancers, small, mid-sized and large teams.
They offer four main features that include:

  • Real-time reporting
  • Voice recording tasks
  • Image and video proofs
  • Screenshots after every minute, and
  • Daily work videos, created from all the recorded screenshots.

Staff Timer App is simple and easy to use with the option to manage multiple companies and projects using a single platform. With a lot of upcoming features like invoicing, task-wise billing, payroll management, etc. It sure is a promising app in the market.

4. Toggl

Toggle is one of the rising stars in the time tracking industry. It allows people to manage their teams and track productivity. It was founded in 2007 and has made considerable progress since then.

With an affordability score of around 3 on 5, Toggl offers 3 pricing plans. The first of which is the free plan with limited usability. The paid plans start from $5 per user per month and go up to $49 per user per month. With this pricing,

Toggl ranks more expensive than the two industry giants, Hubstaff and TimeDoctor.

The services offered by Toggl include time tracking, flexible and sound reporting, automatic timesheet management and business intelligence reports. Although a bit pricey, Toggl supports integrations with most devices (laptops, tablets, phones, etc.).

10 Habits to Adopt to Master Productivity

The focus in today’s world has shifted from counting the number of tasks completed, to the productivity levels, in a day. If the productivity is high, the number of tasks achieved is automatically high and the work quality is as per industry standards or higher as well. If the productivity is low, the rate of procrastination is high and the work produced is less in number and lower in quality, i.e. barely meeting the standards.

One cannot be productive 100% of the time during the work hours. However, there are some habits that if adopted by people, can help them become more active and productive in a day.

Many people are of the view that productivity is not something that can be controlled. Whereas, we believe that one can be highly productive or not productive at all based on their work demeanors and habits. Here are a few ways to master productivity in the workplace.

10. Discipline yourself to increase productivity.

There lies an incredible power in the discipline.

The human body is an intelligent machine that learns quickly and expects (and even works on) a routine. Our body functions in a circadian rhythm, the 24-hour cycle. If that’s disturbed, our body starts to retaliate as its something that goes against nature.

When you discipline yourself and schedule your daily activities, you can train your mind and body to be highly productive during work. Here’s what you can do:

  1. Wake up on a set time
  2. Regularly exercise
  3. Have a healthy breakfast
  4. Go to work 
  5. Check off all work tasks in order
  6. Leave work on time
  7. Go to bed on a fixed time

All this will help you be more active during work hours, helping you put your best foot forward.

9. Make a plan before you have to implement it.

Plan for the day ahead, a day before.

Schedule the work to be done on Monday on Friday of the previous week, so you don’t have to spend time figuring out where to start on a Monday.

This would save you a lot of time. You can just dive in and start completing the work that’s already in the queue. This will save you invisible minutes – namely, the time that just ‘flies by’ and you don’t even know where it went and what you achieved in it.

Make the schedule for Tuesday on Monday, and Wednesday on Tuesday, and so on. This way you will have tasks planned have deadlines for yourself and you will get things done much faster and right on schedule.

8. “Think you can do it, and you’re halfway there!”

Mindset is everything!

When you’re assigned a task by your team lead, and it is a big, important task, don’t freak out. If you panic and think that the task is well above your position and will take up a lot of time, or is difficult and beyond your skillset. Then there is no way that you’ll be able to complete it.

If you approach every task with a ‘can-do’ attitude, learn new things in the process, expand and improve your skillset and deliver the task, then you’ll be successful. Taking every task as a challenge you can beat is something that will result in your success within the company as well as wherever you go beyond that.

7. Prioritize tasks according to importance and relevance also increases productivity

Prioritize tasks to stay productive!

It is highly important to know which tasks are important and which can be delayed for a while and it will not matter much.

For example, if there is are two tasks: first, to post a social media update and second, deliver the monthly performance report to your supervisor. It is obvious which task holds more importance, definitely the latter. It varies from situation to situation, but being able to judge that for every situation is a skill that will allow you to be more productive.

Similarly, one must be able to judge the likelihood of completion of tasks throughout the day. If a task requires you to liaise with other departments to complete it, and they are busy, then it is better to complete the tasks that you can complete independently, in the meanwhile.

This will save the ‘waiting’ time and helps you achieve more in the same time.

6. Divide one task into small chunks to achieve it

A mountain cannot be crossed with one step or a huge jump.
It is impossible. However, if that mountain is crossed by traveling small distances at a time and with rests in between, it is completely doable.

The same is the case with being assigned large projects. You are not expected to deliver results in a day. The way to excel at those projects is by dividing the tasks into smaller chunks and working on those chunks, one at a time.

Soon, you will see that the project is reaching its milestones. The small chunks are coming together to form a complete solution for the project.

When you cut down the work pressure into chunks and deal with one thing at a time, you can get more work done. Then if you have this huge ball of pressure on you for completing one huge task.

In the latter case, most of your time will be spent worrying about the things that are yet to be done and you’ll end up achieving little to nothing.

5. Multitask to get things done on schedule increase productivity

Work on multiple things at a time.

It is a common myth that women are better at multitasking than men. However, there is no evidence to prove that. This means, men and women, both can multitask and achieve higher levels of productivity.

How to work on multiple tasks at a time? It is fairly simple. For example, you are asked to maintain an excel sheet for records and work on say, marketing tasks simultaneously. So you can go ahead with marketing tasks and switch tabs to enter records, and then switch back. Allocate 15 minutes to each task, alternating regularly.

This will improve your skills of thinking on-spot and switching between multiple tasks at a time.

4. Keep the goals in sight and work accordingly.

Can you throw a dart without the target in sight? NO! 

Always make sure that you know what you are working for and what you have to achieve through a certain task. Once you have a goal in sight, you will plan accordingly, set your schedule accordingly, and work harder and in the right direction to achieve that.

Once you know how the end-product should look, you will work on tasks to get that end-product. Instead of working blindly and without any idea of what and why you’re doing.

3. Technology is your friend, use it to excel.

Work smart, not hard.

Technology, in this day and age, is your friend and you can use it to make tasks and projects easier for yourself. You can use time tracking software like StaffTimerApp. Simply log your tasks, keep a track of where your time goes with written logs, image, and video proofs.

This will help you save invisible minutes, know what took up most of your time and know where the most unproductive time was spent. Using these insights, you can manage your time better. Remove wasted minutes from your workday and ensure that maximum productivity is achieved.

Automate the tasks that take up a lot of time in manual entries and extra, unnecessary work and redistribute your resources so as to fully utilize them.

2. Have the cushion time period in your schedule.

“Always keep room for dessert!”

Many a times, it happens so that priority tasks come up and urgent work is required on those. These aren’t the tasks that you can place on the back burner while you work on your routine tasks.

To ensure that your schedule can accommodate such tasks and still be on schedule, completing your routine tasks, you always need to keep a cushion time period on your schedule.

These are few minutes of ‘free time’ in each hour so even if you are working on side tasks, your own schedule isn’t disturbed.

1. Allow your brain to rest periodically.

Work using the Pomodoro technique.

Work uninterrupted for 50 minutes, take a 10-minute break. If you work like that, you will have higher productivity, with an active mind throughout the day.
That essential period of rest after 50 minutes will allow you to reassess your task plate. Reorganize to include any change required in the schedule. It will be like a reset period for your brain before getting to work again.

Remember, your brain is like any other machine as well. If it gets overworked and overheated, you will face burnout. Hence, reduced productivity due to exhaustion.

10 Ways Time Tracking Helps You Make The Most Of Your Freelance Employees

Time Tracking for freelancers is quickly gaining popularity in the remote work industry. As more and more companies go virtual with respect to their teams and work practices.

Many companies are functioning with distributed teams that are spread out globally. The issue, most of them face, is regarding fully utilizing the freelancers they hire for different tasks.

Most are not able to do so and are generally overpaying in return for the output they’re receiving. Here are 10 ways in which you can make the most of your freelance employees and save the company’s resources using a time tracking solution.

10. Track Time for Increased Productivity

You can carry our time tracking using time tracking solutions. Many are available in the market and have multiple features and prices.

Integrate time tracking solution with your company’s platform and track your freelance employees’ productivity using that.

When working remotely, the freelancer can start the timer for a certain task they are about to work on, pause it when they take a break and end it when they are done with the task.

9. Remote Monitoring to Ensure Correct Work Track

Monitor your remote employees using a time tracking solution that supports real-time screen sharing and takes screenshots of the freelancers’ computer screen every minute.

Those screenshots can then be combined as separate frames and used to create a complete workday playback video. That way you can know exactly what your employees are working on and how their progress is going.

This will also make sure that you and your freelance team are on the same page when it comes to how tasks are attempted and what direction a project is supposed to take.

8. Implement a Schedule via Time Tracking Solution

Design a schedule for your employees and make sure that it is being followed. Considering they are freelancers and will have other tasks, the schedule must be a personalized one for each employee, fitting to their personal chores and tasks as well.

Furthermore, it must align with the work hours of the company so remote employees are available for coordination, discussions or meetings with in-house employees, whenever needed.

Productivity heat-maps for each individual must be an important consideration while creating the schedule.

7. Task-wise Billing Using A Time Tracking Software

The payment structure for freelancers is best when done task-wise or hour wise. For this, you can integrate an invoicing solution with your time tracking solution. So the billing can be done according to tasks completed and the hours worked.

The time tracking solution will have a complete record (with proofs) of the work completed by the employee. That way you can be sure that you’re not overpaying the freelancers.

6. Intelligent Report to Get Value for Money

Many leading time tracking solutions in the market offer the option of advanced reporting. Some remote employee monitoring software offers intelligent employee reports. Where the day’s screenshots are automatically categorized according to the active windows in those images, clearly telling the employer what the freelancers spent most of their time working on.

This increases transparency and if there are any wasted minutes, the employers can get to know about those within a matter of a few clicks.  

5. Task Logging to Estimate Work Done Through Time Tracking

Make sure that your freelance employees log each and every task they perform. Whether it is a task already assigned to them or a task they performed.

When a task is logged, a record is maintained that lets the employers know how much work was actually achieved by the freelancer. Whether they are putting the best of their efforts into the work or not.

4. Clarify and Align Company’s Goals with Freelancers

In order to be sure that the employees work the same way that you expect them to, it is essential to make it clear to them what they are working for, what is the end result supposed to look like and what are you trying to achieve.

Once the goals of the company are aligned with the freelancers’ goals, then the workflows will be regulated on their own. Productivity will increase and the employees will put their best foot forth.

When the employees know how their work is going to impact the common end-goal. They will have a clear idea of the value of their work and their value as an employee to the company.

This is essential for boosting the morale of employees and pushing them to work harder.

3. Rule of Thumb: Work Smart, Not Hard

Taking up this rule will make tasks easier for you and your employees, both. Working smart saves time, energy, resources, gets things done much faster and makes searching for information much easier.

Automate timesheets instead of manually maintaining logs for each hour or each task. It is much easier to start and stop the timer with a single click, rather than manually making each entry to a timesheet.

Furthermore, it makes the job simple when all work done during the activity time is recorded and gets divided into separate categories, creating automated timesheets.

This way, your freelancers spend the majority of their time working on the actual tasks instead of logging entries manually.

2. Improve Communication via Audio Clips

Team communication impacts employee productivity and plays a major role in how your employees perform. Merely assigning them tasks using a project management tool or a time tracking software isn’t enough.

Nothing can beat the power and impact of face-to-face communication. If you cannot communicate with them in-person due to geographical boundaries, then feel free to conduct a Skype Business Call, or use a platform that helps.

You can assign tasks in the form of voice clips and allows the freelancers to respond back using voice clips as well. In case they have any query and wish to clear it prior to attempting a task.

Clear and quick communication is always verbal and enables workflow-streamlining when the teams are on one page.

1. Trust your Employee to Get the Job Done

If you’ve hired a freelancer, trust that they can get the job done as well. There is no point in hiring them otherwise.

If you try to micromanage your employees, directing their every move and telling them how to go about a task, even when they might be suggesting better ways to do it, they will simply be exhausted and irritated.

Build a certain trust level with your employees, and believe in them. Have a solution that monitors their work activity by giving you an idea of their sincerity and dedication to their work.

If they work hard, waste no time and have the required level of productivity, then let them be, sit back and let them deliver the assigned work to you, on schedule.