Tag: employee time tracking software

Do employees work from home? Here are Top 8 Tips for Employee Productivity Tracking!

The world is facing a complete digital shift and the remote working comes with it. Also, virtual companies are getting common by the day, with teams dispersed around the globe.

This revolution brings with itself the concern for employers: Do employees work from home? If yes, are they equally productive as those in an office space? Another major question is to monitoring employees activity and productivity. Here are a few tips on how employers can perform employee productivity tracking:

8. Prioritize Work According to Ease of Completion

The first step to fully utilize the hours in an 8-hour work day. For this, it is highly important to prioritize tasks and organize them in a schedule where they can actually be carried out and completed. For instance, if there are tasks that require a remote employee to travel or communicate with some vendors, or companies, then the optimum time to carry out that task is generally in the afternoon when the workflow is prime.

On the other hand, if there are tasks that require an employee to be creative and imaginative, then the best time for that is in the early morning.  Since people are most likely to have fresh minds in the morning. This would save time, and allow easy employee productivity tracking via the number of tasks completed within a day.

7. Ensure Employees Work During Company’s Work Hours

Remote work can lead to increased procrastination. Employees can tend to be more relaxed due to the heightened comfort level around them when in their own spaces. This may result in employees working on their own hours and not when every employee in the company is active.

To avoid miscommunication of tasks, and effective employee productivity tracking, we advise you to set some rules for your employees. One may be that employees working remotely must work during the company’s work hours to improve team communication and timely utilization of work produced.

For example, if a remote content writer completes content for a website at midnight, the front-end developers implement it in the morning and require changes in it, they will have to wait till the next day to get those changes in the content done.

This will delay the task itself, which should not have taken more than a few hours. Therefore, for effective employee productivity tracking, it is essential for remote and in-house employees to be active and work in unison at the same time.

6. Regular Work Intervals Allow Employee Productivity Tracking

Let’s face it, no human can remain productive for 8 or 9 hours straight. Everyone deserves a break and some relaxation time in order to be productive, deliver targets on time and relieve work stress. For efficient employee productivity tracking, it is recommended to work in short intervals.

For instance, if an employee works for 1 hour, rests for 15 minutes and again works for 1 hour, they are likely to be more productive than if they work for 4 hours non-stop and rest for 1 hour and then work for 4 hours non-stop again.

Similarly, the last person with a 1-hour break is likely to be more productive than the person who works for 8 hours straight, without any break.

Hence, regular work intervals are the best way to accurately carry out employee productivity tracking as that’s when the human mind is not over-exhausted or cluttered.

5. Draw Up a Schedule to Include Chores and Meals

The needs of employees working from home would definitely be different than the needs of employees working in-house. The best way for remote employees to stay productive is to draw up a schedule and stick to it.

Furthermore, that schedule must be created by the employer, keeping into account the fixed time for chores and meals as well.

This way, if an employee has an 8-hour work day, out of which, 1 or 2 hours are for chores and meals, then their tasks can be assigned and divided throughout the day accordingly.

4. Opt for a Comfortably Designed Workplace

Being in a comfortable environment and working in one is what makes an employee more productive in the workplace. This is something your employees need to take care of at their end.

A comfortably designed workplace helps employees in working with complete focus and dedication. Once they are focused and successfully completing the tasks assigned to them, that is when their productivity levels are at their highest.

Employee productivity tracking is made easier when the work productivity is calculated of tasks that are completed correctly and on time. A comfortable workplace, be it remote, ensures a stress-free environment and a relaxed mind for high-quality work.

3. Employee Productivity Tracking through Technology

Using technology to your own advantage helps reduce the manual work that consumes the majority of the time. Be it working productively or monitoring employees, smart work always trumps hard work. One cannot only work hard or just work smart. Both must go in unison for effective employee productivity tracking.

Employees working remotely must use automated systems and technology to reduce manual work and improve productivity. Similarly, employee monitoring in-person consumes a lot of time and even hinders the productivity of employers. A remote monitoring solution helps in saving precious minutes and allows employers to assess employee productivity accurately.

With the latest technology available these days, remote monitoring is easily possible through screen sharing, live visual logs, and automated timesheets.

2. Home Work Space is a Sanctified Place

Some rules are implemented by the company and some are self-enforced by the individual. One of the most important rules is to keep the home and office spaces separated. Your home-office or workspace at home must be a sacred place, free of interference from your family members or distractions that hinder your productivity.

Employee’s workspace must be a sanctified place where you have things organized according to your requirements. During work, employee productivity tracking is made more efficient when employees’ time is not wasted in finding relevant resources or documents in the time of need.

Less wasted time equals more time spent in actual work, hence enhanced work output.

1. Organize your Workplace and Save Useful Minutes

An organized workplace is the key to saving the maximum time during work hours. Whether you’re researching for a report or need to look at certain facts or emails, making specific folders and tagging the emails will help you locate them easily.

Similarly, using project management tools can help you save time at the time of need. The most popular tool is Google Sheets for record maintenance and organizing tasks and numbers. Employee Productivity Tracking can be made quick and easy using work organization tools.

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These 8 simple tips can help you maintain a work-life balance with maximum productivity and an optimum ratio of Smart and Hard work. 

How Time Tracking can transform the Organizational Culture

Organizational Culture, Corporate Culture, Business Culture, Workplace Culture; these words are interchangeably used by professionals all the time.

The scholars of industrial psychology keenly observe the Corporate World to follow the new trends and behaviors in the field influenced by the ever-changing technologies. The experts of Human-Computer Interaction say that Time Tracking can positively influence the Organizational Culture!

What is Organizational Culture

The Business Dictionary defines Organizational Culture as ‘the values and behaviors that contribute to the unique social and psychological environment of an organization’.

Organizational Culture is the collection of shared beliefs, customs, attitudes, values, and written and unwritten rules. It is developed over the course of an organization’s life and it keeps on evolving and changing all the time.

Organizational culture is considered valid by the employees of the company and hence it is practiced and reinforced time and again.

The Organizational Culture is reflected by:

Organizational Norms: The generally accepted way the employees work, behave, socialize inside and outside of the organization. Norms are formed due to informal socialization and formal practices that are prevalent in the organization. The disposition of employees towards business affairs and extra-curricular affairs forms are collectively called the norms.

Hierarchal Structure: The hierarchy of employees and the distribution of power is an important determinant of Organizational Culture. Organizations range from democratic to authoritarian in nature. Some organizations are also a victim of micromanagement which essentially kills the creativity of the employees.

Group Cohesiveness: Group Cohesiveness is the degree to which an individual feels being a part of a certain group. Organizations with strong cohesiveness feel more passionate about the collective goals of the organization. This is because they feel connected and in sync with the whole organization.

Time Tracking can transform the Organizational Culture

The scientific breakthroughs are changing the way we lived our lives. They are also changing the Corporate World. Keeping the track of time is not a new concept but the democratization of digital Employee Tracking tools is definitely a fairly new trend. And this trend transforms the organizational culture in the following ways.

Establish a Reward System

Time Tracking Software brings forth insights about the employees. It lets the employers know about the team members who are working hard towards achieving the goals of the company. When employers get to know that the employees truly own the organization and work on the projects as their own, they feel inclined towards rewarding them. The system of rewards motivates the individuals towards working even harder, suggests B. F. Skinner’s rat-pellet experiment.

The organizational culture of rewards is established.

Become more Deadline oriented

The use of an Employee Time Tracking Software helps the managers in becoming more sensitive about Time Management. The correct statistics for the work done on the projects and the honest analysis of the capabilities of the employees inform the employers and managers about the capacity of the human resources at hand. These statistics enable the managers in setting up realistic and practical deadlines. When the deadlines are reflective of the work capacity, the culture of the following deadlines is established in the company.

No stress and burn-out

As stated above, Time Tracking Software lets managers set up realistic and achievable deadlines. This is quite an underrated and overlooked the advantage of tracking the time because its implications are farfetched.

Due to good Time Management, employees are saved from working long hours. They are not overworked and stressed about meeting the deadlines in haste. And in the long run, they are protected from anxiety and burnout.

Hence, Tracking of Time, if done in the right manner, can ensure the psychological health of the employees and maintain a progressive work environment.

Enhanced Productivity

Applications for tracking the time let the managers motivate and guide the teams in the right direction. They can quickly assess which work practices are producing worthwhile results and which ones are futile in nature. With this empowering knowledge, managers can redirect the energy of the team towards becoming more productive. The results are enhanced productivity for the organization.

Improved Trust

It is natural for employers to feel skeptical about the activities of the employees. This is one of the reasons why Time Tracking Software is deployed in the first place. The outcomes can, however, be ironical.

Using Employee Monitoring Software lets you know that your employees are truly diligent and efficient. This way a feeling of trust is established. When managers trust the employees, they delegate a lot of responsibilities to the team members. This gives the employees a chance to exercise their voice and opinion to the best of their knowledge. Laissez-Faire culture is established.

And it has been proven scientifically that this type of culture is the best fit for an organization that aims to touch the sky.

Conclusion

It is not simple to effectively use Employee Monitoring software. But if you’re able to convince your team about using it, you can truly transform your organizational culture for the better!