Best Employee Time Tracking Apps for Mac and Windows


Employee time tracking app for Mac and Windows are becoming a necessity throughout the business world. But is time management that important? Everybody gets the same number of hours to work every day i.e. 24 hours. Alexander the Great, Napoleon Bonaparte, Mahatma Gandhi, Julius Caesar– all these great men only had 24 hours as well.  

So, what’s the main difference between these extraordinary individuals and us? What makes them stand out? Their secret isn’t complex at all. They just efficiently managed their time. 

In this day and age, pens and sheets are now outdated and archaic. Most folks are now using time tracking apps to manage their daily routines, schedules, appointments, and tasks. These apps offer different functionalities and updates as new features keep getting introduced all the time.  

In this article, we’re going to discuss the most effective employee time tracking software for Mac and Windows. 

Why use employee time tracking app for Mac and Windows 

Employee monitoring is getting increasingly necessary for today’s workers. Why you may ask? It’s mostly due to our decreasing attention span that has been on the decline ever since we entered the information age.  

This means that we’re getting easily distracted. Mobile devices and social media apps are the main factors behind our constant state of distraction. That’s not really surprising because people tend to carry their mobile phones with them everywhere and don’t want to be away from them for even a second. This is becoming a major headache for employers as these distractions are decreasing employees’ productivity. 

Recent surveys by staffing firms have found that employees are spending at least 56 minutes per day on their phones for personal business at work. That’s almost an hour wasted every day!  

To combat decreasing productivity, employers have no option but to monitor their employees’ work hours. 


See Also: Productivity Record with Keystrokes and Mouse clicks

The No.1 employee time tracking app for Mac and Windows

Staff Timer is one of the best employee time tracking apps for Mac and Windows. It uses artificial intelligence to monitor employee work activities and get a hold of billable and non-billable hours. Its UI is easy on the eyes and simple to use. Just create a project, make a task within the project and start the timer. 

Its main features include: 

  • Automatic time capture. Staff Timer will take a screenshot after every minute so that a record of employee progression can be kept. 
  • Keyboard and mouse activity. Check how active your employees have been on their keyboards.
  • Offline time tracking. The app will still keep tracking the time even if for some reason the internet is not available. 
  • Real-time monitoring. Make up-to-date informed decisions by observing how your employees are completing their respective tasks.
  • Daily work videos. A video clip demonstrating the whole day’s activity within a minute is generated every day. 
  • Record and assign. Let’s employers use audio clips to assign various tasks. 
  • Intelligent reporting. Daily work reports help employers identify weaknesses in employee work performance, examine their output, and suggest necessary improvements. 

Creating Your Staff Timer Account 

If you have made up your mind to install Staff Timer app then the first thing you need to do is create an account.

  • Go to the homepage by clicking here
  • Click on the  ‘Free Trial’ button in the top-right corner

Staff timer App Free trial guide

  • Fill in the required fields and click ‘Submit’

    free trial
  • Check your inbox for our verification email (Look into spam/promotions if necessary)
  • Click on the verification link to confirm and gain access to your account 

Adding Your Company

You won’t be able to measure your employees’ productivity unless you add your company first. 

  • Click on ‘Add Company’
  • Fill in the ‘Company Name’ and ‘Team Size’ fields


  • Click the ‘Save Company’ button to complete the process

Adding Projects

Now that you’ve created your company, its time to add a project.

  • Go to the ‘Projects’ tab
  • Click on ‘Create Project’ 
  • Fill in the ‘Project Name’ and ‘Start Date’ fields


  • Click the ‘Create Project’ button to complete the process

Inviting Team Members

Now that you’ve successfully created your Staff Timer account, its time to invite your team members.

  • Go to the ‘Team Members’ tab 
  • Click ‘Invite New Members’
  • Fill in the required fields


  • Click the ‘Invite Members’ button to complete the process
  • Ask your team members to accept your invite through their email 

Employee Sign Up

Now that you’ve sent the invite to your team members, its time for them to sign up. Instruct them to:

  • Check their inbox for a verification email (Look into spam if necessary)
  • Click the ‘Accept Notification’ button to verify their account
  • The link will send them to the Staff Timer’s site where they will have to fill the required fields and upload a clear headshot


The admin will receive a notification as soon as a team member joins the company. Congratulations! Now you’re all set and ready to go. 

How to Utilize Staff Timer Features

Automatic Time Capture

Staff Timer will take a screenshot after every minute or so to keep a record of employee progression. Here’s how you can look at these screenshots:

  • Click on ‘Work Diary’ in the navigation bar 
  • Select a team member and see their progress
  • Or apply filters to see screenshots that you missed

Keyboard and Mouse Activity

This new feature lets you track idle and productive time in an instant. Here’s what you need to do:

  • Go to your ‘Dashboard’ 
  • Below ‘Statistics’, there will be a section named ‘Average work rate’
  • Click on the menu in the top-right corner of the section to see a specific member’s work rate

Real-time Monitoring

To see what your employees are doing in real-time here’s what you need to do:

  • Click ‘Team Members’ in the upper screen
  • Bring the cursor over a team member’s box
  • Click the list menu icon in the top-right corner
  • Select the ‘Real-Time Monitoring’ option to begin 


Daily Work Videos

Don’t want to look through all of the screenshots? Worry not as now you can go through a team member’s daily screenshots in a single minute video. Here’s how:

  • Click ‘Work Diary’ in the upper screen 
  • Select a team member and date through the filter

Records and Assign 

Staff Timer lets you make an audio clip to assign various tasks so that your time can be saved. Here’ how:

  • Click on ‘Tasks’ in the navigation bar
  • Click ‘Add Task’ 
  • Fill in the required fields and record your task
  • Click ‘Send’ to assign your task 


Intelligent Reporting

View employee reports in order to judge their overall productivity. Here’ how:

  • Click on ‘Reports’ in the navigation bar
  • Admins will see two option: Reports and Intelligence Reports
  • Click ‘Reports’ to see a team member’s average productivity
  • You can also customize the report to show a specific date range or a member or even a project
  • Click ‘Intelligence Reports’ track a specific team member’s URL usage


Make and Remove Admin

You can make other people admin as well if you want. Here’s how

  • Click on ‘Team Members’ in the navigation bar
  • Bring the cursor over a team member’s box
  • Click the list menu icon in the top-right corner
  • Select the ‘Make Admin’ option to give authority


To remove admin access, follow these steps and select the ‘Remove Admin’ option. 


  See Also: Time clock app for multiple employees

Key Takeaways

As an employee time tracking app, Staff Timer offers the best features available and runs on both Mac and Windows. Its main attraction lies in its simple UI that is easy to use even for non-technical employees.

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